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APRIL UTILITY MEETING MINUTES
APRIL 15, 2009
The meeting was called to order at 6:00 p.m. by chair, Cindy Endicott. Present for the meeting were Cindy Endicott and Robert Parker, members of the utility commission, supervisors Jeff Bachke, Greg Andrews and John Werner, town engineer Jerome Flogel, MSA Professional Services representatives Pete Weidman and Eric Sautbine, Clerk Patti Alander, Deputy Clerk Cammy Hansen and resident Cory Stafne of 4420 Martin Road.
BUSINESS FROM THE FLOOR: Cory Stafne owns property that fronts the Martin Road and the corner of Kingston, Stavanger and Luzerne Roads that he is in the process of selling. He came to ask the utility commission what, if any, utility options would be available to the purchaser(s) of his land. After discussing the matter it was determined that utilities are a possibility, but would be a cost that would be paid by the owner(s) of the property. Once the line was completed to the town engineer’s specifications, the town would then own the line. The owners would then be required to pay the sewer access charge (currently $940.00 per WLSSD) and the sewer and water hook- up fees (currently $800.00 and $575.00 respectively,) the regular monthly usage fees and the cost of the lateral line from the curb stop to the owner’s home. The board would determine access charges at that time. The existing sewer and water ordinances are required to be followed. The committee and Mr. Stafne also discussed the existing roads, “paper roads,” and right of ways that may relate to the development of this land. The property owner(s) would be required to pay the pre-engineering costs via a down payment to the town.
CORRESPONDENCE: None
OLD BUSINESS:
A. Sewer/Water Expansion 1A: Jerome sent a letter to RJS that if the Qwest bill is not taken care of by them by the end of April, the Town will deduct the amount of the Qwest bill from the amount due to RJS and make the payment directly. Cindy asked what the response was from WLSSD regarding taking ownership of Lift Station #9. The Town is planning on attending the next scheduled WLSSD meeting to address this issue.
B. Sewer/Water Expansion 1B: $4,000.00 is left to be paid on this project. Minor restoration works needs to be done when weather permits. We need to prepare a final list of other items to be completed so that we can close this project out. John stated that resident John Polecheck is having drainage problems that need to be addressed as well.
C. Lift Station #3: Jim Pucell called Jerome regarding the pay app and demolition. Jerome stated that he could expect a letter from our attorney to address these issues. The board needs to approve the letter that David Oberstar has drafted and then it will be sent to Jim Pucell.
D. Kolstad, Austin, Chicago and Milwaukee Roads Water Replacement: Jerome believes that we are in a very good position to be able to secure some grant funds for this project. There is additional information which needs to be submitted and which MSA recommends us to do:
1. Reasonable assumptions of the amount of water loss at this location
2. Photos and/or town records of the Kolstad Avenue leak
3. Compose a letter formally requesting placement on the Intended Use Plan list (deadline is May 1) of the State Revolving Loan Fund.
4. Be in contact with Representative Dill and Senator Bach to ask for assistance in getting funding for this project.
5. Prepare to access funds that may be available from the new Clean Water Wildlife…… Act tax that was passed in the November 2008 election. Pete Weidman believes that our drinking water and waste water issues may be a good fit for these funds that will become available in 2010.
John asked if we are at the “shovel ready” point in our plans for the possible stimulus funds. Jerome said we are not; we do not have plans approved. Pete interjected that the first round of stimulus funds are, in effect, spoken for. He expects that another round of stimulus funds will be available and we should move toward being ready for the second round. John wants to know how much additional funds the town would need to disburse as well as a date that the plans need to be done in order to be shovel ready. Pete does not know of any specific date that plans would need to be done. Jerome clarified that the funds he discussed initially would come from the Clean Water Fund (it is not the 569 money) that is already in the channel for funding. There are potentially three avenues for funding: Drinking Water Fund, Waste Water Fund and Corp of Engineers 569. The committee agreed to hold a separate meeting on April 23, 2009 at 6:00 p.m. to specifically address the potential use of grant money (20% only,) what the town would pay and what would be assessed to residents (80% of costs.) Patti reminded the committee that this area only needs water lines; sewer is already in place.
Jerome suggested that we also add the Rice Lake Road North potential project to the agenda for the 4/23/09 meeting as we did put that project on the potential list for stimulus funds.
E. Jerome went over the drawings for the planned upgrade for Lift Station #1. He is recommending that we do smoke testing on the pipes in the area so that we can be sure all of potential problems that must be addressed. The committee agrees that we should go ahead and do this (approximate cost: $2,000.00.) The committee also likes the idea of installing a trap that would catch possible gravel moving through the system prior to getting to lift station #1. Jerome clarified that we will go through the bid process for the work to be done on lift station #1.
F. All lift stations were cleaned by Infratech on April 14, 2009.
G. Jerome went over the system flow data we received from WLSSD and is working with them to clear up discrepancies in the reporting.
H. Next regularly scheduled meeting date is May 20, 2009 at 6:00 p.m.
Having nothing further to discuss, the meeting was adjourned at 8:10 p.m.
Respectfully Submitted,
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Camille S. Hansen, Deputy Clerk Cindy Endicott, Chair
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