AUGUST AGENDA MEETING MINUTES

AUGUST 5, 2009

The meeting was called to order at 7:00 p.m. by Chairman Jeff Bachke. Present for the meeting were Chairman Bachke, supervisors Greg Andrews and John Werner, Treasurer Holly Herstad and Clerk Patti Alander. Deputy Clerk Cammy Hansen was absent.

The board discussed the judge’s Findings of Fact on the Grew matter. The judge’s ruling states that the variance shall be granted by August 27, 2009 if the Town does not want to appeal the matter. The board will continue to digest the information and will make a decision regarding an appeal at the board meeting next week. John is of the opinion that we go forward with an appeal.

John reported that he viewed the property at 4252 Fayre Road per Patti’s request. The homeowner (Lowinski) is requesting that the Town repair his driveway as he said he is now having problems with drainage since the town performed work on the road. John suggests that the town purchase a 4’ x 20’ culvert and the homeowner will provide the installation. Jeff and Greg will drive by the property to look at it and a decision will be made at next week’s board meeting.

A motion to approve the July, 2009 Agenda Meeting minutes was made by John and seconded by Greg. All vote in favor, motion carried with minutes placed in file.

Patti informed the board that St. Louis County will be replacing a box culvert on West Calvary Road (approximately 1000’ from Howard Gnesen Road) that will require closing the road for two weeks. Greg asked if the County will notify the residents. Patti will check with Brian Boder to see if this will be done. Also, Patti will contact the fire department to let them know. West Calvary Road paving is scheduled to be done sometime between now and July, 2010.

Patti distributed copies of the July board minutes and the July 29 pre-construction meeting minutes to the board members. These will be voted on at the August board meeting. Patti also spoke with Jerome regarding lift station #1 repairs and let him know that the contractor has now reached the maximum dollar amount allowed.

The board discussed the prioritization of sewer repairs and made the decision to approve only the manhole repair bid (items 7-10 on the Bid Tabulation) of $41,000 from Shelton Excavating at this time. Motion made by John and seconded by Greg. All vote in favor, motion carried.

A motion to approve a Special Event Permit for the Rice Lake FD for a steak fry on September 12, 2009 made by John, seconded by Greg. All vote in favor; motion carried.

A motion to approve a Special Event Permit for the annual Rice Lake FD camp out on August 8, 2009 was made by John, seconded by Greg. All vote in favor; motion carried.

John presented a letter stating he has received mobilization orders from the U.S. Army Reserve. John expects a 365 day deployment. He intends to remain a town supervisor and to resume his duties upon his return. Per Jeff’s request, Patti prepared a list of residents who have previously served as supervisors since Patti has been clerk. The names are: Wayne Jordahl, John Goman, Tom Brekke, Greg Haugen, and Don Solem. John recommends John Goman.

Patti informed the board of funds that are available for firefighter training from the Minnesota Board of Firefighter Training and Education. Patti forwarded the information to Matt Frantz to see if we have qualifying expenses that may be reimbursed.

Brett Ballavance informed Jeff of a training seminar in Brainerd regarding the sprinkling of soccer/football fields. He will bring the brochure to the town hall in case we would like to send someone to the training. Brett is also interested in attending the training.

John met with Rick’s Tree Service and let him know what work needs to be done in the park.

Patti received a citizen complaint regarding a citation for his loose dog on July 17. The resident was charged an extra day of boarding due to our animal control officer not being available in a timely manner. John made the motion to refund one day of boarding fees to the resident; motion seconded by Greg. All vote in favor; motion carried.

With no further business to discuss, the meeting was adjourned at 7:45 p.m.