OCTOBER AGENDA MEETING MINUTES

OCTOBER 6, 2009

The meeting was called to order at 7:00 p.m. by Chairman Jeff Bachke.  Present for the meeting were chairman Bachke, supervisors Greg Andrews and John Goman; clerk Patti Alander, deputy clerk Cammy Hansen and treasurer Holly Herstad.

A motion to approve the September agenda meeting minutes as presented was made by Jeff and seconded by Greg.  All vote in favor.  Motion carried with minutes to be placed in file.

Greg reviewed the proposed locations for stop signs on Fayre, Willard and Rutter Roads.  Greg recommends no need for a stop sign at the Fayre Road as it “T’s.”  The Luzerne Road also “T’s” and does not need a stop sign.  Greg made a motion to add a stop sign to the North/South sides of Kingston/Rutter intersection and to the North/South sides of Willard/Rutter intersection.  Motion seconded by John.  All vote in favor; motion carried.  Cammy will contact the County to see what the procedure is to have the signs installed; Patti will call the resident who had concerns about this.

Greg spoke with Mr. Brouse on Summers Road regarding his culvert.  Mr. Brouse will be taking care of the culvert himself as he realizes this is not a Township issue.  Greg is attempting to get in contact with Mr. Robison on Fayre Road to inform him that we will measure flows during the next rain event prior to making any decisions on his culvert issue.  Culvert on Heritage Road will need to wait until next season before being repaired as the road budget for this has been exhausted for 2009.  It will be added to the top of the list for the 2010 season.  The culvert for the Schmaltz driveway on Rutter Road was also discussed.  The board has viewed this property, as has the Town’s engineer and has decided that this is not the Town’s responsibility; Mr. Schmaltz will need to purchase and replace the culvert at his own expense.   

Patti received a call from the County regarding rocks in the Right of Way near Tom Nesgoda’s property.  These rocks will need to be removed prior to the winter plow season.  Patti will contact Mr. Nesgoda.

Jeff asked about the Right of Way issue on Erickson Road.  Patti sent a letter to the property owners and is awaiting a response.

Birchwood Road ditching and culvert replacement also needs to go on the top of the agenda for spring road repairs. 

Patti received a response from the sheriff regarding the property at 4193 W. Calvary Road.  The sheriff will now be responding to any 911 calls that involve that address.   Jeff has spoken with Gloria and she notified him that she is not to go onto that property without sheriff assistance as there have been numerous “heated” conversations with the property owner as well as neighbors.  Jeff also spoke with Gloria about posting “office” hours for animal control.  She does not recommend that.  Also discussed were the neighbors’ complaints regarding junk at this same address.  Marty has sent a letter requesting the property owner to clean up the junk within the next 30 days.  

LHB has requested a copy of our Wetland Delineation for Project 1A.  Although the Town paid approximately $10,000.00 for this report, we will go ahead and provide it in order to maintain good will.

The Halloween Carnival committee has requested $450.00 from the Town to support the carnival.  Usually this money comes from the aluminum can fund; however this year the income from the can fund is substantially down.  The Town also purchases year end gift certificates for Town employees from this fund.  Discussion regarding year end gifts or the Halloween Carnival took place.  A motion was made by Greg and seconded by John to donate $450.00 to the Halloween Carnival.  All vote in favor; motion carried.

A discussion took place regarding changing most 2010 meeting times to 6:00 p.m. rather than 7:00 p.m.  A motion to change the meeting times to 6:00 p.m. was made by John and seconded by Greg.  All vote in favor; motion carried.  It is noted that if there are problems or complaints regarding this time, we will reassess the situation.

Patti mentioned that we need to begin discussion with the Fire Department regarding the new North Fire Hall as funding will need to be approved at the March Annual meeting.  Greg will set up a meeting with representatives from the fire department.

Patti noted that four resolutions will be presented at the Board Meeting for the four Rice Lake Fair Housing Authority loans that were approved.

A motion to approve an increase of $1,480.00 in the cost of the 2009 Sewer Repairs that were made by Shelton Excavating was made by Greg and seconded by John.   This increase was the result of one of the manholes differing from the as-built plans.   All vote in favor; motion carried.  MSA has recommended that we keep a $10,000.00 retainage until all punch list items are completed.

The property at 4214 W. Calvary Road was discussed.  The owner has contacted us stating that there is no sewer or water system on this property as it is a storage building only and therefore should not be required to hook up to the new system .  The board agrees; Cammy will send a letter to the homeowner notifying him of the board’s decision.

The Minnesota DNR has requested that the Town of Rice Lake enter into a Joint Powers Agreement with them to get the Rice Lake Road property connected to the Phase 1B Sewer and Water system.  Cammy will solicit bids from four local contractors and deliver them to the DNR administrative office.  They will then put a dollar amount on the Joint Powers Agreement that is not to be exceeded.  Some discussion was had regarding the process.  Greg requested that some sort of administrative fee be charged for this service. 

Patti stated that the Board of Equalization training is not required this year as two of the three supervisors are good through the year.

Patti stated we will need to begin working on changing the name on our banking/investment accounts soon.

Having no further business to discuss, the meeting was adjourned at 7:58 p.m.