DECEMBER AGENDA MEETING MINUTES

DECEMBER 1, 2009

The meeting was called to order at 7:00 p.m. by Chairman Jeff Bachke.  Present for the meeting were chair Bachke, supervisor Greg Andrews, clerk Patti Alander, Treasurer Holly Herstad and deputy clerk Cammy Hansen.  Supervisor John Goman joined the meeting at approximately 7:15 p.m.

A motion to approve the November Agenda meeting minutes was made by Jeff and seconded by Greg.  All vote in favor; motion carried with minutes to be place on file.

Patti explained that we have received a proposal from Dairyland Fence to complete the fencing project at the town park.  She noted that this will put the park budget over budget by approximately $1,600.00, but thinks the fence is necessary to prevent damage to the park.  The fence should be completed by mid-January.  A motion to approve the cost of the fence in the amount of $4,290.00 was made by Greg and seconded by Jeff.  Jeff stipulated that if most of the work is done in December to classify it as a 2009 expense.

Cammy mentioned that Kathy would like the board to consider a permanent change in her hours.  She would like to work from 8:00 a.m. to 4:30 p.m. with a 30 minute lunch break.   On days when Cammy would not be able to open the office at 7:30 or is on vacation, Kathy understands that she would be required to be here at 7:30 on those days.   Jeff stated he, Cammy and Kathy met about two weeks ago to discuss this.    After some discussion the board felt it best that this issue wait until the union contract negotiations which will occur soon as the contract expires on December 31, 2009.  

The fire department has requested that the board issue them a permit for a Christmas party to be held on December 13, 2009.  A motion to approve the permit was made by Greg and seconded by Jeff.  Greg wanted to clarify that any expenses related to the party should be paid by the relief association and not charged on fire department credit cards.

Patti stated that Rick’s Tree Service would like to complete the Birchwood Road work in 2009 but will send the bill in 2010.  A motion to approve the arrangement was made by Greg and seconded by Jeff.  All vote in favor; motion carried.

Cammy mentioned that demolition on the Gothenberg Road fire damaged property has been completed and would like to now close the fire escrow account.  The homeowner will net just over $25,000.00 after the contractor has been paid and administrative expenses have been paid.  The administrative costs include four hours of Marty’s time and two hours of Cammy’s time.  Jeff wondered why the foundation has been left on the property.  After some discussion it was decided to speak with Marty regarding the extent of the clean up prior to disbursing any funds.   The supervisors also had questions regarding the well and septic system on the property as the current owner has no plans to rebuild.  The decision will be made at the December 8^th Board meeting.

Cammy distributed a preliminary agenda for tomorrow evening’s Utility meeting.  Board members reviewed it and approve of the agenda.  The board also discussed the need to evaluate our fees to see if they should be changed. 

Cammy stated that we will need to leave at 6:00 tomorrow evening for the SLCAT meeting.

Patti distributed some notes on how to handle revocations of Conditional Use Permits.  This information was provided to Patti by David Oberstar.

Cammy distributed a proposal from Ray Blesener for the North Fire Hall to the supervisors.  Patti stated that the driveway and culverts have been installed on the property.  Patti thought that the amount for site work seemed high.  The board will look at the proposal further.

Cammy mentioned that Jeff will be gone next week so Greg will need to chair the Board meeting. 

A draft of the December Board meeting agenda was presented for review.

Having no further business to discuss the meeting was adjourned.