FEBRUARY AGENDA MEETING MINUTES

FEBRUARY 1, 2010

The meeting was called to order at 6:00 p.m. by Chairman Jeff Bachke. Present for the meeting were chairman Bachke, supervisors Greg Andrews and John Goman and clerk Cammy Hansen. Treasurer Holly Herstad was absent.

A motion to approve the January 5, 2010 agenda meeting minutes was made by Greg and seconded by John. All vote in favor, motion carried with minutes to be placed in file.

Rice Lake Road North: Cammy spoke with Scott Kyrola of Northland Constructors. They would like to meet as soon as possible to discuss extending the water/sewer line north to their property. Cammy has scheduled the meeting for Thursday, February 4^th at 10:00 a.m. Cammy will contact the Fryberger office to verify that Mary Frances Skala or David Oberstar will be in attendance. Pete and Eric from MSA will also be there. Jeff stated that our position on the extension is that we will allow Northland to hire their own engineer but will require them to hire our engineer to inspect the drawings prior to commencing the project. Also, Northland will be required to pay for the inspections that MSA performs to verify that construction is being done to Town specifications.

Remote Read Meters: Cammy presented the board members with some account balance information so that the supervisors could make a decision regarding which account to expend the monies for the purchase of the meters. It appears that the best choice would be to use funds in the trust investment account for assessments. Cammy will make copies of all bank statements for the supervisors.

E. Calvary Road water main design: All supervisors agree that we will need to go ahead with the design of this project so that we can be in the running for possible grant funds. This will be put to vote at next week’s board meeting. Cammy asked what will happen if we are chosen for a loan interest loan program vs. a grant. Greg recommends that we meet with George Eilertson of Northland Securities to discuss financing options if that becomes an option.

Odor Control for LS #10: Cammy checked with Jerome to see if he had any better idea yet of what the potential cost will be to remedy this problem. He does not yet. We will revisit this issue when he returns to the country toward the end of February.

Walters, 4193 W. Calvary Road: Cammy stated that the court trial was held on January 29^th. Ms. Walters was found guilty. The court will send us written results of the terms.

Relief Association funds: Cammy will make the agreed upon transfer of $6,000.00 to the relief association.

Utility rates: Cammy stated that approval of the proposed utility rates will be voted upon at next week’s board meeting. Cammy included a spreadsheet showing the expenses and proposed rate increase income. Jeff asked what the average increase will be for a family using both water and sewer services. Cammy has calculated that it would increase from an average of $86.00 per month to $93.45 per month (8.67%) based on usage of 3,750 gallons.

Cleaning of Town Hall: Cammy asked about having the hall cleaned well on a monthly basis. This would be sweeping and mopping all floor surfaces and a good cleaning of the washrooms. The board said that Gary or Les could do this. Greg also mentioned that Patti would usually hire someone twice a year to strip and polish the floors. Also, “other duties” could be assigned to employees as needed. Cammy made the point that we have rentals nearly every weekend and thinks the hall should be clean for renters. Greg thinks this should be done weekly on Thursday or Friday. Cammy will ask Gary to do this. Greg said that if Gary has a busy week or is on vacation it would be okay to ask Kathy to clean the bathrooms.

Cammy distributed the draft agenda for the February board meeting.

Jeff stated that he and Cammy will be meeting on Wednesday to see how things are going since Patti left.

A discussion about how to go about getting bids on the installation of the remote readers was had. Cammy will check with MSA to see how to proceed.

Having no further business to discuss, the meeting was adjourned at 6:55 p.m.