AGENDA MEETING MINUTES

MARCH 2, 2010

The meeting was called to order by Chairman Jeff Bachke at 6:00 p.m. Present for the meeting were Chairman Bachke, supervisor John Goman, Treasurer Holly Herstad and clerk Cammy Hansen.

A motion to approve the February 1, 2010 Agenda Meeting minutes was made by John and seconded by Jeff. All vote in favor. Motion carried with minutes to be placed on file.

Cammy asked to discuss the possibility of using Remote Deposit technology. This is a banking product that would allow us to deposit incoming checks electronically on a daily basis rather than making a weekly deposit at the bank. Both Holly and Cammy have experience using this product and believe that it would be a good fit for us. It would require the purchase of a check scanner which would be used to process a customer’s check electronically. Jeff asked if we receive cash in the office. Cammy said yes, on occasion, but not often. Cash would need to be physically brought to the bank. Also, recently the bank has discontinued the option of sending us imaged copies of checks; this product would allow us to view images. There are fees associated with the product: $50.00 per month plus the purchase or lease of the scanner, a one- time $50.00 training fee and a $100.00 annual maintenance fee. We currently go to the bank once per week. Holly highly recommends using this product. Jeff made a motion to pursue the Remote Deposit product; John seconded the motion. All vote in favor; motion carried. Cammy also asked to research direct deposit for payroll checks. The board members agree that we should check on this.

Cammy shared an email that she received from John Werner. He had some road issues to inform the board about: a bill from Greg Kunst is forthcoming in the amount of approximately $6,500.00. This is for work completed in 2009 but to be billed in 2010. Also, he itemized what work needs to be completed on the Townline Road when weather permits.

Cammy reminded the supervisors to turn in their timesheets toward the end of the month.

Cammy is working on setting up a proposed schedule as well as training for a deputy clerk. Cammy plans on asking Toni Blomdahl to take this position. Toni is currently the deputy clerk for Gnesen. Jeff asks that Cammy attend all regular monthly Board meetings and any meeting where an attorney will be present. All agree that a deputy clerk is important for the Town.

Cammy reminded the board that she will be out of town March 16-19 for the Minnesota Clerks and Finance Officers Association conference. There is a DAT meeting scheduled for March 18; Kathy will set up for that.

A draft of the Annual Meeting agenda was reviewed.