FEBRUARY BOARD MEETING MINUTES

FEBRUARY 9, 2010

The meeting was called to order at 6:00 p.m. by Chairman of the Board of Supervisors, Jeff Bachke. The “Pledge of Allegiance” was recited. Present for the meeting were Chairman Bachke, supervisors Greg Andrews and John Goman; clerk Cammy Hansen and Assistant Fire Chief Tim Isaacson. Absent were animal control officer Gloria Dallum and Treasurer Holly Herstad.

Jeff went over the list of upcoming meetings:

February 16, 2010 6:00 p.m. Planning and Zoning Commission

February 23, 2010 6:00 p.m. Utility Committee

February 24, 2010 7:00 p.m. SLCAT

March 2, 2010 6:00 p.m. Agenda

March 9, 2010 TOWN ELECTION, polls open noon-8:00 p.m.

March 9, 2010 8:15 p.m. ANNUAL MEETING

March 10, 2010 6:00 p.m. Board of Canvass

March 16, 2010 6:00 p.m. Planning and Zoning Commission

March 17, 2010 6:00 p.m. Utility Committee

March 24, 2010 7:00 p.m. SLCAT

April 5-9, Annual audit

April 6, 2010 6:00 p.m. Agenda meeting

April 13, 2010 6:00 p.m. Board meeting

Cammy pointed out the upcoming Town Election and Annual Meeting.

A motion to approve the January 12, 2010 Board meeting minutes was made by Greg and seconded by John. All vote in favor; motion carried with minutes to be placed in file.

The January financial report was presented:

January Receipts $64,625.87

January Expenditures

General Fund $50,316.04

Administration $26,797.67

Public Works $27,530.78

Road & Bridge $13,879.14

Fire $22,641.90

Building Inspection $37,038.12

2007 Sewer Bond $246,827.50

Go Improvement Bond $22,728.75

West Calvary Road Project $563.65

Lift Station #3 Improvements $199.75

Total Expenditures $448,523.30

February Expenditures thus far

General Fund $22,764.05

Utilities $8,378.15

Payroll $15,000.00(est.)

Fair Housing -0-

CORRESPONDENCE RECEIVED:

· Office of the State Auditor E-Update, January 8, 15, 29, 2010

· Letter from NE Service Coop seeking nominations for board

· 2010 RSPT Meeting Schedule, 12/16/09 minutes

· LMC email re: unallotment appeal

· LMC Cities Bulletin, January 6, 20, 2010 editions

· Email from Gina Temple-Rhodes re: leaving WLSSD

· Workshop notice from City of Duluth re: Complete Streets

· WLSSD webinar notice

· DOLI/OSHA notice regarding revising Acetylene Standard

· NE Service Co-op update re: broadband grant application

· MN Secretary of State Office Update, January 2010

· Business North, 2010 Directory

· Today, MRWA Winter 2010 publication

· Letter from SLC re: Recovery Zone Facility Bonds

· PERA’s PERA”phrase” newsletter, 4^th quarter 2009

· Notice re: MN PUC hearing re: MP rate increase

· NATW NewSpirit Fall 2009 newsletter

· Letter from RL Fireman’s Relief Assn. requesting $6,000.00 municipal support

· Letter from MPCA/PFA/MDH regarding Project Priority List applications

· Fedgazette, January 2010 issue

DEPARTMENT REPORTS:

1. Building Department: Cammy read the following reports submitted by Marty Paavola into the record:

JANUARY BUILDING REPORT

Total valuation of projects $41,000.00

Total fees collected $684.10

Total fees waived: 5

Jeff mentioned he recently had a conversation with Marty. Marty stated he is getting caught up now. They also discussed the Ursa software program that has still not been received. Cammy contacted Ursa and asked for an on-site demo but was refused as the company does not provide on-site demos. We will continue to work on this issue.

2. Planning & Zoning: There was a Planning and Zoning Commission meeting held on January 19, 2010 at 6:00 p.m. in the Town Hall.

There was a trial for Judi Walters of 4193 W. Calvary Road held on January 29, 2010 at 8:00 a.m. Ms. Walters was found guilty and fined $1,000.00 ($750.00 of which is stayed for 90 days and will not be collected if the property is cleaned up as directed) and given until April 29, 2010 to clean up the property.

There was a trial for Lyle Larson of 5756 Howard Gnesen Road held on February 5, 2010 at 8:00 a.m. Mr. Larson was found guilty and fined $1,000.00 unless he ceases living on the property in his R.V. We are awaiting the judge’s written order.

The next regular meeting of the Planning and Zoning Commission is Tuesday, February 16, 2010 at 6:00 p.m.

Marty had also mentioned to Cammy that there is a potential buyer for the Letourneau property on Rice Lake Road. We recently revoked the Conditional Use Permit on this property.

3. Public Works/Road and Bridge:

· Downed tree was removed from Luzerne Rd.

· Snow was plowed and shoveled

· Three culverts were opened for the County to steam

· A water meter was replaced at 3925 W. Tischer Road

· Commercial meters were read

· Radio meters were read on W. Calvary and Rice Lake Service Rd.

· Four legal postings were put out

· Six loads of aluminum cans were hauled to the recycler

· There were no Gopher One locates for January

· Water usage was 2,723,270 gallons; daily 90,775 gallons

· Waste water collected: unavailable due to equipment malfunction (will wait for WLSSD totals)

4. Fire Department: Tim Isaacson read the following report into the record:

In January the RLFD responded to ten medical calls, one carbon monoxide alarm and one structure fire.

5. Animal Control: Cammy read the following January report from animal control officer Gloria Dallum into the record:

Hours 32.5

Miles Driven 50

Fines Collected $150.00

Citations Issued none

Dogs to Pound 2

Licenses $91.00

6. Utilities: Cammy stated that the Utility Department information will be discussed under New Business.

7. Park: No report

8. Sheriff: We received the December 2009 report from the St. Louis County Sheriff. The total invoice was $880.00. Deputies worked four shifts totaling 16 hours. Twenty one stops were made resulting in 20 warnings and two citations.

9. Rice Lake Fair Housing Authority: no activity

OLD BUSINESS:

1. Rice Lake Dam Road project: no new information

2. New North Fire Hall: no new information

NEW BUSINESS:

1. Utility Rates: Cammy stated that the utility rates have been previously discussed at a couple different utility meetings. She distributed a sheet that showed the proposed new rates as determined by the committee. The new monthly sewer service charge (both metered and non-metered) is proposed to go from $6.75/mo. to $10.59/mo. The per 1000 gallon sewer charge is proposed to go from $10.16 to $10.59. Non metered monthly sewer service flat fee is proposed to go from $36.00 to $38.16. The new per 1000 gallon water charge is proposed to go from $10.20 to $10.76. A motion to approve the increased rates effective April 1, 2010 was made by John and seconded by Greg. All vote in favor; motion carried.

2. Remote Read Meters: Cammy asked if the supervisors would like to go through the formal bidding process for the meter installation. It is not required for projects that are expected to cost less than $100,000.00. The supervisors would like to know approximately how much MSA would charge us to put a bid packet together. Jeff believes that we would get a better price if the bidding is opened to all interested contractors. The supervisors decided to wait until the next Utility Committee meeting to discuss this further and ask Jerome his thoughts. Jeff asked Greg’s opinion since he will be gone for the next Utility meeting. Greg thinks that if the cost to put it out for bids in reasonable, we should do that.

3. E. Calvary Road Watermain Design: The supervisors again reviewed the design proposal as submitted by MSA for this project. The total is $85,552.00. Some of these costs would be incurred only if the project moves forward, so the design itself should not require that full amount. Jeff stated that in his opinion we must have this design completed and the project shovel-ready in order to even be in the running for any grant money. The design will need to be done at some point, no matter what. A motion to approve the design phase for the proposed new watermain, pending the details of which will be worked out with Jerome, was made by Greg and seconded by John. All vote in favor; motion carried.

4. Northland Constructors water/sewer line extension: Cammy reported that she received a letter from Northland requesting the topographical study which the Town has previously purchased. Cammy forwarded it to MSA to determine a fair price at which point we will offer it to Northland.

5. Resolution 10-02-08 and Resolution 10-02-09: A motion to approve both resolutions revoking Conditional Use Permits was made by Greg and seconded by John. All vote in favor; motion carried.

6. Spring Short Courses: The board discussed going to the April 1, 2010 Spring Short Course in Grand Rapids. The board would like to attend. There is also an Urban Townships Spring Short Course in Otsego on 4/22/10. Both look like they have good topics. The board will consider this course and get back to Cammy to decide.

7. A motion to approve and execute the following claims was made by John and seconded by Greg. All vote in favor. General Fund checks #50383 through #50411; Utility fund checks #4188 through #4193 and Payroll checks #10140 through #10144.

Having no further business to discuss the meeting was adjourned at 6:40 p.m.