AGENDA MEETING MINUTES

APRIL 6, 2010

The meeting was called to order at 6:00 p.m. by Chairman Jeff Bachke. Present for the meeting were Chairman Bachke, Supervisors Greg Andrews and John Goman, Treasurer Holly Herstad, Clerk Cammy Hansen and residents Pat Purcell of Purcell Sign & Design, and John Werner who was home for a break in his deployment to Afghanistan (note: Cammy verified with MAT attorneys that there was not a problem with John’s attendance at the meeting. He is attending as a resident only and has no vote in any proceedings tonight.) Residents Conrad and Luke Meints joined the meeting at approximately 6:50 p.m.

Pat Purcell presented the Board with an updated look for the Rice Lake Town Park sign. The current sign is old and in need of replacement. The sign is two sided and would cost $650.00. It has an estimated life span of six- seven years. The Board agreed to go ahead and replace the sign. Pat also said that he may have some customers interested in advertising signs at the sports fields. He would do all of the sales, collection of advertising rent and retain 20% of the proceeds for his cost. The Board thought this was worth checking into; Greg will meet Pat at the fields on Thursday to look at the possible spaces that could be used for advertising.

John Werner presented the Town with a framed certificate and American flag that was flown over John’s compound in Afghanistan for a 24 hour period. During that period, two American soldiers were killed in action. Cards with the fallen soldiers’ names are folded inside of the flag. The Town supervisors accepted the plaque and it will be hung in the Town Hall building. John estimates that he will return for good around July 10.

Minutes: A motion to approve the March 2, 2010 Agenda meeting minutes was made by John and seconded by Greg.

Basketball Court: Cammy mentioned that she spoke with Brett Ballavance who inquired about the status of installing a basketball court at the Town Park. John Werner remembered that item was discussed a year or so ago. One possible location was the east road going into the park. Greg stated that it would definitely have to be built up. He also stated that another possible location would be behind the volleyball area. John’s concern was that location may be over the irrigation lines. John asked if funds are available for park improvements. Cammy said yes, there are funds but will have to check on the amount. We will have an invoice for the fencing soon also. Greg said that we also need to do something about the outhouse that is closest to the road. It freezes every year and causes problems. He would like us to check into applying for another grant that would allow us to install an additional outhouse.

Spring Road Work: John Werner said that two roads are in need of completion from last year’s project. One is the west side of Townline Road which will be cut to a 22’ road surface. The east side is fine. On Kingston Road, from about 400 off the Drake Road (toward the east), there is a piece that is not done. Darrel Johnson knows what needs to be done there and will take care of that. John plans to do more graveling this year as the budget permits, but the Townline and Kingston are the first priority. We have $5,000 - $10,000 for culvert work to be done. John has only seen one culvert that needs repair to this point: On Luzerne Rd. at Rutter Rd. Generally culverts run about $1,500 for repair. John Werner gave John Goman a review of the road plan for the past five years. We plan on using Gnesen’s mower again this year.

Verizon Cell Tower: Cammy updated the board on what she found out about the letter from Verizon. They are only replacing existing antennae.

RSPT: Cammy asked the board about their knowledge and/or input regarding our membership in this group. The due are $300.00 annually. The board had no opinion; Cammy will research further.

Fire Hall Garage Doors: Scott Twining has submitted three bids for new doors. The department would like to hire AJK as they offer a door that matches the color of the hall and would not need additional painting. John W. thought last year we had talked about replacing only the bottom sections of the doors. Greg thinks it makes more sense to purchase new doors as they have been repainted a couple of times already. The board decided that a fire department representative should attend the next board meeting to discuss this matter.

Rankin Driveway Maintenance: Marty has an application for a home business permit application from Kip and Joy Rankin. They would like to know if they can contract with the Town for driveway maintenance. The board said the Town will not do that, they should contact the County.

Part Time Employees: Cammy has had two inquiries from residents who would like to be considered for on-call part time work. All members agree that we need to train someone who can fill in for Gary. We will wait until John W. returns prior to proceeding, although we can begin to collect information now.

Marty’s Cell Phone: Marty’s phone is not working properly. The board stated Marty should go to the Verizon store and get a new phone.

Conrad Meints Eagle Scout Project: Conrad updated the Board on his Eagle Scout project that was originally presented last summer. He has thus far cleaned out the learning pods, installed 4x4 posts for the signs and the maple syrup information sign. The plant identification signs have been ordered and will be installed when they arrive and as the vegetation sprouts.

Park Lawn Treatments: We have received a renewal for fertilization/weed control/aeration from Guardian. They have performed this service in the past for us. Cammy mentioned that it seems high. The board asked to get some bids on the job.

Union Negotiations: Kathy has asked to schedule a meeting with the Union to begin the negotiation process. Cammy will ask Kathy if May 7 or 14 will work.

Annual sewer, lift station, manhole inspection: We usually do an inspection of these things on an annual basis. Greg stated that this is something that should have been done during the spring thaw and since Greg was in Florida, that didn’t happen. We have probably missed our window of opportunity for this year.

Phase 1B: The board briefly discussed the status of the water/sewer connections. The board believes we need to get serious with the residents who have not yet connected. The ordinance gives us the ability to charge up to $1,000.00 per day. John W. states that the lawyers will need to be involved and it will cost a lot of money. Jeff asks if we will treat the people who have not responded at all the same as those who have responded with a plan. Greg thinks that if people have been in contact and are in process should not be treated as though they have not responded. John pointed out that certified mail should be used if we send an additional letter. Greg also made it clear that any attorney fees should be assessed to the homeowner. John W. asked if A-1 has paid for the additional stub in on their property. Cammy will check.

Annual Road Tour: The inspection was set for 9:00 a.m. on Friday, April 23, 2010.

Sick pay: Jeff summarized that the board is looking at different ways of compensating for unused sick time. At this point, there is no compensation for employees who do not use their sick days. This subject requires further research.

Having no further business to discuss, the meeting was adjourned at 7:35 p.m.