MAY BOARD MEETING MINUTES

MAY 11, 2010

The meeting was called to order at 6:00 p.m. by Chairman of the Board of Supervisors, Jeff Bachke. The “Pledge of Allegiance” was recited. Present for the meeting were Chairman Bachke, supervisors Greg Andrews and John Goman; clerk Cammy Hansen, Treasurer Holly Herstad, and Fire Chief Matt Frantz.

Absent was animal control officer Gloria Dallum.

I. UPCOMING MEETINGS: Jeff went over the list of upcoming meetings:

A. May 18, 2010 6:00 p.m. Planning & Zoning Commission

B. May 19, 2010 6:00 p.m. Utility Committee

C. May 20, 2010 7:00 p.m. DAT (Vic Lund of SLC to speak re: Retroreflectivity-signs)

D. May 26, 2010 7:00 p.m. SLCATO (@ Rice Lake)

E. June 1, 2010 6:00 p.m. Agenda Meeting

F. June 8, 2010 6:00 p.m. Board Meeting

II. MINUTES FOR APPROVAL: A motion was made by John and seconded by Greg to approve the following meeting minutes:

A. April 13, 2010 Board Meeting minutes

All vote in favor. Motion carried with minutes to be placed in file.

III. FINANCIAL REPORTS: Treasurer Holly Herstad read the financial report into the record.

April Receipts $10,045.87

April Expenditures

General Fund $13,441.58

Administration $14,327.15

Public Works $ 6,575.75

Road & Bridge $17,850.03

Fire $ 6,987.95

Building Inspection $ 4,888.67

Public Works Building $45,037.50

W. Calvary project $ 408.00

Total Expenditures $109,516.63

May Expenditures to date:

General Fund $46,609.01

Utilities $ 7,090.19

Payroll $15,000.00(est.)

Fair Housing $14,954.09

IV. CORRESPONDENCE:

· Friday Fax, April 30, 23, 16, 9, editions

· Office of the State Auditor E-Update, April 30, 23, 16, 2 editions

· MPCA Watershed Partners membership letter

· Letter from SLC re: tax forfeited land apportionment

· Cities Bulletin, April 28, 21, 14, 7 editions

· Session Weekly, April 30, 23, 16, 9 and March 26 editions

· Grand News, May, June, July edition

· MSA newsletter

· GTS land use training brochure

· M&I Bank Red Flag rule training

· Letter from SLC re: sale of tax forfeited land

· Office of the State Auditor Pension Division Newsletter, April 2010

· University of MN Technology Exchange, Spring 2010 edition

· Lakewood Town Crier, March/April 2010

· Duluth-Superior MIC meeting notice 4/21/10

· ARDC transportation planning grant program notice

· MDH Town Hall drinking water report

· WLSSD Recycling Grant application

· Letter from LMC re: request to contact legislators

· Community Dividend, April 2010 edition

· Letter from SLC re: MN election laws changes 2010

· Business North, April 2010

· Today, MN Rural Water publication Spring 2010

V. DEPARTMENT REPORTS

A. Building Department: Marty Paavola submitted the following report for the month of April:

APRIL BUILDING REPORT

Total valuation of projects $421,587.00

Total fees collected $5,730.42

B. Planning & Zoning: Report as submitted by Marty Paavola:

There was a Planning and Zoning Commission meeting held on April 20, 2010 at 6:00 p.m. in the Town Hall.

The next regular meeting of the Planning and Zoning Commission will be held on May 18, 2010 at 6:00 p.m. in the Town Hall.

Note: Grew vs. Board hearing to be held on May 13, 2010 at Duluth Court House.

Respectfully submitted,

Marty Paavola

Building/Zoning Official

D. Public Works/Road & Bridge: Gary Olson submitted the following summary for the month of April:

· Vent covers were removed from all lift stations on April 1^st

· Re-circulating pump in the water tower was turned off on April 1^st

· All town roads were graded twice in April. Both graders left on April 26^th

· Roadside debris was picked up almost daily

· A new fence was installed on the west side of the soccer field. Both fields were fertilized and aerated

· Downed tree limbs were cut up and removed after high winds

· Commercial water meters were read on the 17^th

· Radio read meters were read on the 26^th

· Skag mower was serviced and is ready for mowing season

· Two legal postings were put out

· Seven loads of aluminum cans were hauled to the recycler

· Twenty three Gopher One locates were done

· Water usage: 2,919,127 gallons. Daily usage: 97,304

· Approximately 63,000 gallons of water was used on a house fire on the Rice Lake service road. Our distribution system worked well to provide enough water.

Jeff asked about any contact with the City regarding our using the new graders they have leased. Cammy spoke with Bonnie Kollege at the City and she was going to check into it and let us know if that is a possibility.

E. Fire Department: Fire Chief Matt Frantz read into the record the following report for the month of April:

· Ten medical calls

· Six mutual aid calls

· One rubbish fire (burn barrel)

· One grass fire

· One structure fire

· One public assist (parrot stuck in a tree)

· Overhead doors at the South Hall are completed

· The fire department has an offer of $500.00 for the slide in tank and pump combo unit off the old grass rig. The board agreed to sell the unit and deposit the funds to the equipment fund.

F. Animal Control: Cammy read Gloria’s report as submitted for April and May:

Hours 33

Miles Driven 70

Fines Collected $-0-

Citations Issued none

Dogs to Pound none

Licenses $108.00

Greg asked the status of Gloria’s vehicle as it was recently towed to Brad’s Auto Clinic because it would not start. Cammy reported that there was nothing found and the vehicle seems to be working again.

G. Utilities: Cammy updated the board that MSA continues to work on the East Calvary water main design.

H. Park: Greg made a motion to approve the additional $275.00 to install sign which was not included in original amount quoted by Purcell Sign. John seconded the motion.

I. Sheriff:

March

· Number of shifts: 4

· Total hours worked: 16

· Number of traffic stops: 23

Warnings: 15

Citations: 8

Arrests: 1 (driving inimical to public safety)

· Other activity/ 911 calls: as outlined on attached Crime Activity Report

· Total amount billed: $880.00

Greg would like to reiterate that the town would like each shift to pass through the park as there has been a problem with people drinking there.

J. Rice Lake Fair Housing Authority: There was no activity in the month of April. One application is pending.

VI. OLD BUSINESS

A. Rice Lake Dam Rd Project- no new information

B. New North Fire Hall- Cammy will follow up on request that was submitted to formally postpone project.

C. Remote read meters- Cammy will talk to Jerome about getting an estimate.

VII. NEW BUSINESS

A. Resolutions 10-05-11 approving Ragnar Properties, Inc. d/b/a Billy’s, a license to serve and/or sell on/off sale intoxicating liquor

A motion for approval of resolution 10-05-11 was made by Greg with a second by John. Motion carried with all three supervisors present voting in favor of motion.

B. Resolution 10-05-12 approving JTC Corporation d/b/a Tanski’s Ridgeview Lanes, a license to serve and/or sell on-sale intoxicating liquor.

A motion for approval of resolution 10-05-12 was made by Greg with a second by John. Motion carried with all three supervisors present voting in favor of motion.

C. Resolution 10-05-13 approving Island Lake Inn, Inc. d/b/a Fall Inn Tavern, a license to serve and/or sell on/off sale intoxicating liquor.

A motion for the approval of resolution 10-05-12 was made by Greg with a second by John. Motion carried with all three supervisors present voting in favor of motion.

D. Resolution 10-05-14 approving Burns Bar & Grill, Inc d/b/a Burns Bar & Grill, a license to serve and/or sell on/off sale intoxicating liquor.

A motion for approval of resolution 10-05-14 was made by Greg with a second by John. Motion carried with all three supervisors present voting in favor of motion.

E. Resolution 10-05-15 approving Lakeway Drive II, LLC d/b/a Sunset Bottle Shop and Lounge, a license to serve and/or sell on/off sale intoxicating liquor

A motion was for approval of resolution 10-05-15 was made by Greg with a second by John. Motion carried with all three supervisors present voting in favor of motion.

F. Community Club food license- Town is not able to pay the license fee legally but would be willing to talk more with them if they need financial assistance.

G. Ursa software- Have not received software for building permit module and Ursa was not able to commit to a date when we would receive the software. Motion made by John to recover funds from Ursa. Greg seconded the motion. Will pursue other options for software program.

H. Banyon training-

a. June 14, 2010 with Mary Reedy, Holly, Kathy and Jeff. Purpose is to take all balances from books already and input into Banyon so we start with a clean slate. We will revamp how we are managing the funds internally to pare down the amount of different accounts we are currently using.

b. Cammy will set up an appointment with Chris Olson who can demo Banyon’s building permit module for us to take a look at.

VIII. BUSINESS FROM FLOOR: None

IX. RICE LAKE DAYS: Greg wanted to know if anything has been started yet for Rice Lake Days. It will be held on Tuesday, August 3, 2010. Greg would like the park committee to take over the planning for the event. Possibly having meetings quarterly with a few additional meetings as the date nears. It was suggested that Brett Ballavance head it up. Cammy will get started on this.

X. COMPLAINT FROM MR. GRANGER: Jeff wanted to make the board aware of an issue that Mr. Granger is having with his neighbor Pokey. Mr. Granger is trying to sell his mother-in-law’s house and Pokey has threatened potential purchasers and is cutting down trees on his own property that are currently providing a screen for his junk yard business. There is a question as to some new land that Pokey has purchased, known as the Adam’s property, and whether or not he can put junk on this new property. Mr. Granger contacted Cammy and she e-mailed him the Citizen Complaint Form. George Dulinsky was also present at the meeting that Jeff had with Mr. Granger. Cammy will check the plat book to figure out which property they are talking about.

XI. MOTION TO APPROVE AND EXECUTE CLAIMS: A motion to approve and execute claims as follows was made by John and seconded by Greg. All vote in favor; motion carried:

General Fund Checks #50525 through #50551

Utility Fund Checks #4222 through #4230

Payroll Checks # through # (none)

Rice Lake Fair Housing # through # (none)

XII. Having no further business to discuss the meeting was adjourned.