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JUNE BOARD MEETING MINUTES
JUNE 8, 2010
The meeting was called to order at 6:00 pm by Chairman Jeff Bachke. The Pledge of Allegiance was recited by those in attendance.
Present for the meeting were chairman Bachke, supervisors Greg Andrews and John Goman, treasurer Holly Herstad, fire chief Matt Frantz, residents John & Eileen Elden and clerk Patti Alander. Absent was animal control officer Gloria Dallum.
Upcoming meetings:
June 9, 2010 6:00 pm Planning & Zoning Ordinance #22 work night
June 15, 2010 6:00 pm Planning & Zoning monthly meeting
June 16, 2010 6:00 pm Utilities meeting
June 23, 2010 7:00 pm St. Louis County Association of Township meeting & Clinton Township
June 24, 2010 6:00 pm Public Hearing for rice Lakes MS4 Permit (Stormwater)
July 1, 2010 All Day Minnesota Association of Township’s Summer Short Course @ Black Bear Casino in Carlton, MN
July 6, 2010 6:00 pm Agenda meeting
July 13, 2010 6:00 pm Board Meeting
Minutes for Approval:
A motion was made by Greg with a second by John to approve the May 11, 2010 Board meeting minutes and the May 25, 2010 special meeting minutes as presented. Motion carried with minutes placed on file.
Financial Reports: The following reports were read into the record.
May Receipts $41,381.92
May Expenditures
General Fund $27,760.81
Administration $14,478.55
Public Works $11,371.51
Road & Bridge $10,922.12
Building Department $ 5,167.07
Mini Excavator $ 6,172.58 (semi annual payment)
W. Calvary Road project $19,051.51
Total Expenditures $112,078.19
June Expenditures thus far.
General Fund $38,211.36
Estimated payroll $15,000.00
Utilities $15,386.43
Fair Housing Authority none
Correspondence: The following correspondence has been received sing the last board meeting. Chairman Bachke asked about the letter from Steward Lender Services regarding 4108 West Calvary Road? Patti responded this was a follow up request on the payments received for the sewer and water assessment and hookup fees and grinder station. This property is under foreclosure and all fees were paid by the lender. When the property is sold the new owner will only have to pay for the lines installed for sewer and water from the road to the home.
Patti stated the other correspondence listed is what the town receives monthly.
MN Rural Water Association letter thanking us for our continued membership.
US Department of Commerce Census Bureau letter to Camille and Jeff regarding the materials send and the destruction/or return of them. Camille and Patti destroyed the material prior to Patti’s retirement.
“Session Weekly” June 1st, May 14th, and May 7th issues
Office of the State Auditor e-update June 4, May 21st, May 14th, May 7th issues
MN Rural Water Association notice of 27th Annual Conference
Clyde Lagergren regarding reply to resume submitted
“Business North” May & June issues
Minnesota Secretary of State’s June office update
Minnesota Genealogical Society and Twin Ports Genealogical Society co-sponsoring a Duluth Genealogical conference
“Minnesota cities” May/June issue
“Minnesota Pipeline Community Awareness Emergency Response” pamphlet
State of MN Auditor’s Office Pension Division Newsletter and Investment Basics stocks May issue
MN DNR letter and poster regarding native bees
Steward Lender Services fax regarding 4108 W. Calvary Road
“Minnesota Township News” May/June issue
St. Louis County Auditor letter regarding WLSSD board member term expiration
League of MN Cities “Cities Bulletin” May 19, May 12, & May 5th issue
St. St. Louis Soil & Water Conservation District “Conservation News” May issue
MN Association of Township’s letter and membership cards
First American Funds 2010 semiannual report on Money Market Funds
‘Grand News” May/June/July issue
St. Louis County Attorney Melanie Ford’s 200 annual report
League of MN Cities “Friday Max” May 14th and May 7th issues
MN Department of Health “Waterline” summer issue
MN Rural Water Association letter and water rate sheet for membership
Duluth International Airport Joint Zoning board agenda for May 13 meeting and March 18th meeting minutes
WLSSD notice of recycle shed operator’s upcoming meetings
St. Louis County Planning & Development Department notice of joint cooperation agreement renewal for CDBG and HOME programs.
MN Department of Agriculture notice of upcoming workshops regarding emerald ash borer
MN Department of Health notice regarding the Consumer Confidence Report that is due July 1, 2010
St. Louis County Auditor notice of annual maintenance on the Automark and M100 voting machines
League of MN Cities notice of Board of Director vacancies
“Municipal Sewer & Water” May issue
St. Louis County Auditor letter regarding 2010 State General & St. Louis County offices Notice of Filing
St. Louis County Auditor letter regarding early distribution of tax collections
Al Franken letter regarding Water Resources Development Act and request submission of projects for funding.
Department Reports:
Building Department:
Planning & Zoning Patti read the following report into the record for May as submitted by Marty Paavola, building/zoning official.
The following permits were issued by the building department: 3 garage, 3 roofing, 1 each siding, slab, green house, fill, sign, remodeling, plumbing, basement addition, shed and foundation repair. The total valuation of projects is $112,498.00. Total fees assessed $3,011.41.
The regular planning commission meeting was held on May 18th. The next meet of the commission will be on June 15, 2010 at 6:00 pm. There will be a work night for the revision of Rice Lake’s zoning ordinance #22 on June 9th beginning at 6:30 pm. Marty asked for an update on the Grew variance. The Town hasn’t received an update since the hearing with the judges was held.
Public Works/Road & Bridge: Patti read the following report into the record for May as submitted by Gary Olson.
The Townline Road ditching and culvert work was completed. A cross culvert was replaced in the 4300 block of Gothenberg Road. All town roads were inspected after rain and high winds. West Calvary Road was paved with the finishing wear coat. All town lawns were mowed and trimmed. Road debris was removed from 1st Avenue South. Gary worked with MSA for 2 days measuring manhole and valve depths. Commercial and radio read meters were read. Thirty-seven Gopher One locates were completed. Four postings were put out for the clerk. Six loads of aluminum cans were hauled to the
Recycler. Water usage during the month was 3,224,772 gallons for a daily average of 100,774 gallons.
Patti said this is high water usage for the town, considering all the rain we have received.
Fire Department: Matt Frantz gave the following report for May. The department responded to 17 calls, consisting of 10 medicals, 5 burn piles (2 were illegal), 1 vehicle accident, and 1 automatic alarm. The department accepted a bid for the slide in pump in the amount of $500.00. Matt commented the department has been filling pools and that could explain the increase in water usage. Patti asked Matt to turn in water usage by the end of each month. Matt also stated the Fall Inn will be having an outside event on August 13th with a rain date of August 14th. If the event is held on the 14th it will include a spaghetti feed with the proceeds given to the Fire Department Relief Association. They will provide the spaghetti, bank and tickets. Any money received on the sale of tickets will be given to the Relief Association. The Fall Inn will be applying to us and the County for a permit to have this event outside in a designated area. They did this event last year. The town board puts the stamp of approval on the event and the town board watches for negative response from the neighbors etc. Greg stated the Fall Inn is required to provide details on the event and also a map. Patti will get in touch with Wendy at St. Louis County and work through the details.
Animal Control: Patti read the following report into the record for Gloria Dallum. In May she worked 51.50 hours and drove 348miles. No fines were assessed. License fees collected was $22.00. Seven citations were issued.
Utilities: No report
Park Department: The offices are receiving calls regarding the mowing of the fields and when the sprinkling system will be operational. Patti stated the person that does the mowing has had a family emergency and is not available on a regular basis for awhile.
Sheriff: No report
Rice Lake Fair Housing Authority: No report
Old Business:
A. Reaffirmation of Resolution 10-05-17
B. Reaffirmation of Resolution 10-05-18
C. Reaffirmation of Resolution 10-05-19
Patti explained that on May 25, 2010 the board adopted the above resolutions. Resolution 10-05-17 was the resolution accepting the resignation of Camille Hansen as clerk and the appointment of Patti Alander as clerk. At that same meeting resolution 10-05-18 and 10-05-19 the board approved these resolutions. These resolutions are so the town can function and are the authorization for the town signers for banking and investment purposes. Greg made a motion with a second by John to reaffirm these resolution as completed on May 25, 2010. Motion carried.
D. Rice Lake Dam Road Project. John Elden 4541 Rice Lake Dam road are here to discuss the road. This year has been worse for dust. The road hasn’t been maintained at all this year. It was graded in maybe in March and again in April. He stated the first thing they hear each morning is the vehicles going to the public landing. There seems to be an increase this year in fishing and thus increasing the dust. He understands the town will be applying calcium chloride on the road which helps with the dust, but the road needs to be maintained better. He talked to someone at the town and was told there is a possibility of the town obtaining a grant from the county to assist in upgrading the road and public landing. He is willing to get a petition signed by the residents supporting the town in the effort and explain the problem.
Greg thanked Mr. Elden for coming and advised him that the Town will be talking to the County for assistance in the engineering in the DNR application for upgrade. If that doesn’t’ work the town will do what they can do with the resources they have to maintain the road.
E. New North Fire Hall
Matt stated the building committee from the fire department will visit the site and decide what trees can be removed. Patti stated the letter has been written to the state advising them of what has been done and why we haven’t progressed with building the structure. The Town has not heard back from the state.
F. Remote read meters: Nothing has been done
G. URSA software
Cammy sent a letter on May 14th to pay our money for the program back. She asked them to send return the money by the 15th of June.
H. Banyon training
The Banyon training scheduled for next week has been postponed until we have a new clerk on board.
New Business: None
Business from the floor:
Patti received a verbal from WW Goetsch regarding the repairs made to Lift Station 10 and Lift Station 7. Lift Station 10 was experiencing a VFD (Variable Frequency Drive fault. They found loose wires. Goetsch contacted SyCom and received directions on how to fix the problem. They also replaced the run time meter. Lift Station 7. Goetsch pulled the pump because it was drawing high volts. When they pulled the pump they found debris wrapped around the impellar. They also looked at the cutters on the impellar. They were dull so they rotated them. Greg responded Gary called Goetsch to look at Lift Station 7 and Lift Station 10 was added to the original call. Gary should have been able to identify and fix the problem with Lift Station 7.
Motion to approve and execute claims:
General fund checks #50561 through 50589
Utility fund checks #4219 through 4221 and #4231 thought 4238
No payroll checks
No Fair Housing Authority checks.
A motion to approve and execute the claims was made by John with a second by Greg. Motion carried with the balance of the meeting spent approving claims.
Having nothing further to discuss a motion to adjourn was made by John with a second by Greg. Motion carried and meeting was adjourned.
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